Facilities Management for Construction

The operating phase of a building costs far more over its life than its construction, yet most decisions that drive those costs are made before the FM team arrives. Plant rooms without access for maintenance, specified equipment with no local support, commissioning compressed at the end of the programme, operation and maintenance manuals delivered late and incomplete, and asset data that does not match what was installed: these problems are common and expensive to fix after handover.

This programme follows the asset from brief to stable operation. It starts with FM principles and the business case for early involvement, then covers operability and maintainability reviews in design, commissioning and handover, asset information and digital handover, and finally mobilising FM services and the first year of operation.

Built on recognised practice. The programme references ISO 41001:2018 on facility management systems and ISO 41011:2024 vocabulary, ISO 55001:2024 on asset management, ISO 19650-3 for information management in the operational phase, the Soft Landings framework for design, handover and aftercare, ISO 15686-5 on life-cycle costing and the RICS NRM 3 approach to maintenance cost planning. Participants learn how to use them on real projects.

Decisions this programme improves. When and how to involve FM in a project; which design features to challenge for operability and maintainability; what asset information to specify and when; whether a building is ready to be accepted; how to structure FM service contracts and mobilisation; and how to handle defects and aftercare in the first year.

How it is delivered. Twenty hours across five sessions, built around one running case: a new public building moving from detailed design through construction to handover. Participants review design drawings for maintainability, draft asset information requirements, prepare a handover readiness checklist and a mobilisation plan, and estimate life-cycle maintenance costs with a spreadsheet model.

In-house option. For organisations, the programme can be tailored to your own project delivery process, FM contracts, asset registers and digital systems, and delivered to project, FM and asset management teams together so that handover becomes a shared responsibility.

Who Should Attend

Facilities management professionals: FM managers, facility engineers and maintenance managers preparing to take over new assets

Project and construction managers: client-side project managers and construction managers responsible for handover

Design and engineering staff: architects, MEP and building services engineers involved in design reviews

Asset owners and developers: asset managers and real estate managers in government entities and developers

FM service providers and contractors: operations, mobilisation and commercial managers

Objectives

Explain the scope of facilities management and its relationship with asset management

Make the business case for early FM involvement using life-cycle cost thinking

Carry out an operability and maintainability review of design information

Specify asset information requirements for handover in line with ISO 19650-3

Plan testing, commissioning and handover activities, including training of operators

Assess handover readiness and decide whether an asset is ready to be accepted

Prepare an FM mobilisation plan covering people, contracts, systems and spares

Estimate life-cycle maintenance and replacement costs for key building systems

Manage defects, warranties and aftercare during the first year of operation

Set up performance indicators for early operation and feed lessons back to future projects

Course Outline

FM and the Asset Life Cycle: Why Early Involvement Matters

Facilities management scope: hard and soft services
FM, asset management and property management: how they fit together
ISO 41001 and ISO 55001 in outline
Where operating costs are decided: the design and construction phases
Life-cycle costing and whole-life value
Roles of client, designer, contractor and FM provider

Designing for Operation: Operability and Maintainability

FM input to the brief and design stages
Access, space and safe maintenance in plant rooms and façades
Equipment selection, standardisation and local support
Energy, water and sustainability performance in operation
Building management systems and smart building controls
Structured design reviews from the FM perspective

Commissioning and Handover: From Construction to Operation

Testing and commissioning: planning and witnessing
Soft Landings: aftercare planning and early occupation
Operation and maintenance manuals and as-built records
Training of operators and users
Handover readiness criteria and practical completion
Managing incomplete works and snag lists

Asset Information and Digital Handover

Asset information requirements and the asset information model
ISO 19650-3 in the operational phase
Asset registers, tagging and data structures
Transferring data into CAFM and maintenance management systems
Using BIM and digital twins for operation: potential and limits
Data quality checks at handover

Mobilising FM Services and the First Year of Operation

Mobilisation planning: people, contracts, spares and systems
FM contract models and service level agreements
Planned preventive maintenance programmes and maintenance cost planning
Defects liability, warranties and latent defects
Post-occupancy evaluation and early performance indicators
Feeding lessons back into future projects
Action plan: improving FM integration on your next project

Competencies

Facilities management and asset life-cycle integration

Operability and maintainability review

Life-cycle cost estimation

Asset information requirements and digital handover

Commissioning and handover planning

Handover readiness assessment

FM mobilisation planning

Defects, warranties and aftercare management

Post-occupancy evaluation

Vienna

Elite Academy can deliver its complete portfolio of professional training programs in Vienna. With a major international center for business, diplomacy and professional services, the destination suits both scheduled learning and tailored arrangements for organizations or individual professionals. As an Elite Academy training destination, Vienna provides access to our full portfolio rather than a city-specific set of specializations. The city is a major international center for business, diplomacy and professional services, creating a suitable environment for organizations developing their teams and for professionals attending independently. Upcoming scheduled courses are listed on this page, while any other Elite Academy program can also be requested for delivery in Vienna, subject to scheduling and delivery requirements. Explore the schedule or browse our training areas to find the right option.